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Office Coordinator

Company: ResCare
Location: Harlingen
Posted on: February 3, 2020

Job Description:

Title: OFFICE COORDINATOR
Job Category: Administrative / Clerical
Line of Business: Residential Services

Branding: ResCare

About this Career Opportunity:
The Office Coordinator tracks and processes accounts payable invoices and oversees the supervision of the payroll process, ensuring employees are paid timely and accurately.

Essential Job Responsibilities:

  • Process Payroll per the operations payroll schedule including distributing payroll checks and communicating payroll discrepancies to the business center
  • Collection and review of employee punch correction forms and/or manual timesheets. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly.
  • Distribute Workforce Timekeeper Employee Time Detail and other Payroll reports received from the Resource Center to supervisors for review.
  • Collection and review of employee mileage forms. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly.
  • Process accounts payable (AP) invoices including invoice coding to General Ledger Account and locations in Oracle, run and review weekly RCAP report, submit invoices that are routed to the Resource Center for payment.
  • Collect PCard receipts from cardholders weekly and reallocate expenses as required.
  • Assist with processing of client funds requests as required.
  • Perform general office duties including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed.
  • Maintain purchase cards and distribute as needed. Obtain weekly spend down and receipts for cardholders/users. Reconcile receipts to US Bank statements, obtain ED approval and retain for audit. Reallocate Purchase card expenses as required.
  • Prepare and submit SOURCE forms for new locations, relation, lease renewals, and other property updates.
  • Ensure business documents are retained as per policy.
  • Performs other duties as assigned.
    Position Requirements
    • Two years of related office management or bookkeeping experience
    • Ability to communicate (verbally and written) with all levels of personnel, internal and external to the company.
    • Experience in managing systems, processes, and people.
    • Must be able to work independently as well as part of a team.
    • Capable of working responsibly with highly confidential information.
    • Must meet all agency requirements for pre- employment as required by ResCare and/or State regulations
      Education:
      • Must have completed at least 2 years of relevant college coursework or prior Accounts Receivable or Accounts Payable experience, or equivalent combination of education and experience.
        Certificates, Licenses, Registrations:
        • Valid driver's license from state of residence with a satisfactory driving record as defined by ResCare's vehicle policy and/or liability insurance carrier (as applicable per program requirements).
          Additional Information

          Benefits

          ResCare offers a comprehensive benefits package to full-time employees including medical, dental, vision, paid time off, disability, life, and tuition reimbursement. All employees age 21 and older are eligible to participate in the 401(k) retirement savings plan.

          ResCare also offers a PayOUT program that allows employeesto set their own pay day. Click here to learn more about this program.

          About Our Company

          Join us in transforming peoples' lives and their communities! ResCare is a one-of-a-kind human services company offering services for people with intellectual and developmental disabilities, home care for seniors, as well as education, vocational training, and job placement for people of all ages and skill levels. Right now, we have an exciting opportunity for you to join our team as a OFFICE COORDINATOR.

          About this Line of Business

          We cover thousands of homes across the country, with a comprehensive range of programs and services, including host home and foster care. ResCare partners with people in the community who open their homes to individuals with disabilities and assists families by providing adoption and foster care services. With almost four decades of experience in the IDD services field, our aim is to be the provider-of-choice in the development of unique and proprietary service offerings and technologies - working toward innovative care models and leading health outcomes with states and payers.

          ResCare is an Equal Opportunity Employer. ResCare does not discriminate against any person on the basis of gender, race, color, national origin, religion, disability, age, veteran status, gender identity or sexual orientation in admission, treatment, or participation in its programs, services and activities, or in employment, or on the basis of gender in its health programs and activities.

          1401 N 28TH ST, HARLINGEN, TX 78550-4551 USA

Keywords: ResCare, Harlingen , Office Coordinator, Administration, Clerical , Harlingen, Texas

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