Administrative Assistant- Bilingual
Company: BCFS Health and Human Services
Posted on: November 16, 2021
It's a great feeling to work for a company that does so much
good for others around the world!
Company: BCFS Health and Human Services Business Unit: RSD
Title: Administrative Assistant - Bilingual Position:
Administrative Assistant IV Job Family: Administrative Support
Program: BCFS Health and Human Services:
Status: Regular Full Time
Comp. Grade: 5
Grade Profile: 3-10
Education: Required - High School Diploma, or, equivalent
Preferred - 2 year associate's degree from accredited
program/institution, or two or more years of college-level course
Experience: Required - 2 plus years related experience and/or
Preferred - 4 plus years related experience and/or training
Supervises: To Be Determined
Summary: The Administrative Assistant IV applies advanced
analytical skills to gather and summarize data for reports, find
solutions to administrative problems and prioritize work while
attending to detail in composing, typing, coordinating the
purchasing system, proofing materials, establishing priorities and
To successfully perform this job, the employee may be expected to
perform the following, with or without reasonable accommodations in
accordance with the Americans with Disabilities Act of 1990:
1.Draft general correspondence, memos, charts, etc. and proof final
copies for clarity, spelling, grammar and layout.
2.Collect and maintain and retrieve data from files as needed.
3.Maintain and distribute daily census reports for service
4.Verify and communicate information from Office of Refugee
Resettlement regarding service
Approved (ADA) Rev. 3/10/2020
population intake and arrival schedule.
5.Meet all pre-determined deadlines required by program and federal
6.Communicate effectively in writing and verbally in English and
1.Meet all federal and state regulatory guidelines and standards
that are applicable to this position.
2.Ensure proper National School Lunch Program data is collected and
communicated to the National School Lunch Program Director in a
3.Accurately maintain employee monthly monitoring accountability
4.Submit timely and accurate Discharge Data and Detail Release
5.Process requisitions and purchase orders on a timely basis and
using agency systems created for this purpose.
6.Submit variance requests on a child's length of stay to State
7.Communicate effectively and professionally by phone or
face-to-face with agency staff, vendors, community members and
regulatory and contract staff.
8.Participate in scheduled meetings and team decisions and
9.Work evenings, weekends and holidays as needed or requested by
10.Implement BCFS safety protocols including evacuating with
children and other staff in case of an emergency.
11.Maintain confidentiality in all areas of the service population
and program operations.
12.Maintain BCFS HHS professional and ethical standards of conduct
outlined in BCFS employee handbook including demonstrating respect
for agency staff, children, and community members and complying
with required dress code at all times.
Credentials, Skills and Abilities:
1.Maintain current licenses and certificates required for the
position including but notlimited to:
2.Pass a pre-employment drug screen and random drug screens
3.Provide proof of work eligibility status upon request.
4.Pass a pre-employment and biennial criminal background
5.Demonstrate the ability to:
a. Respond sensitively and competently to the service population's
cultural and socio-economic characteristics
b. Work collaboratively with other staff members, service providers
c. Communicate effectively in writing and verbally in English (and
Spanish strongly preferred)
d. Work in a fast paced environment and maintain control and
professional composure at all times
e. Maintain computer literacy required to meet the responsibilities
of the position
f. Work effectively and without intensive supervision both
independently and as a member of a multidisciplinary team
6.Demonstrative a working knowledge of all Residential Services
policies and procedures
Approved (ADA) Rev. 3/10/2020
Nothing in this job description restricts management's right to
assign or reassign duties and responsibilities to this job at any
English (United States)
If you like to work with people that believe they can make a
difference in the world, this is the company for you!
It is the policy of BCFS System of Companies and its affiliated
organizations to provide equal employment opportunity and treat all
employees equally regardless of age, race, creed/religion, color,
national origin, immigration status or citizenship status, sexual
orientation, military or veteran status, sex/gender, gender
identity, gender expression, disability, genetic information or
genetic predisposition or carrier status, marital status,
partnership status, victim of domestic violence, sexual or other
reproductive health decisions, or other characteristics protected
by applicable law.
Click here to view the "EEO is the law" poster
Keywords: BCFS Health and Human Services, Harlingen , Administrative Assistant- Bilingual, Other , Harlingen, Texas
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